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Table of Contents
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Chapter/Section                                                                       

Chapter 1:      ALABAMA BUILDING COMMISSION      ORGANIZATION  AND AUTHORITY

A.  Abbreviations and Definitions                                                             

B. Creation and Empowerment of the Alabama Building              Commission                                                                                        

C. Organization and Operation of the Alabama Building Commission                                                                                         

D. Powers and Duties of the Alabama Building Commission                       

E. Projects Supervised and Administered by the Commission                    

F. Organization and Operation of the Technical Staff                                  

G. This Manual of Procedures                                                                  

Chapter 2:      STATE BUILDING CODE

A. Adopted Standard Codes                                                                  

B. Official "Recommendations"                                                               

C. Future Revisions to the State Building Code                                        

D. Obtaining Copies of the Adopted Codes                                              

E. Jurisdiction of the State Building Code                                               

F. Precedence of Codes                                                                        

G. Responsibility for Compliance                                                           

H. ABC Code Supplements                                                                   

Chapter  3.      SUBMITTAL REQUIREMENTS AND PROCEDURES FOR PLAN REVIEW

A. Introduction                                                                                       

B. Basic Submittal Rules                                                                       

     1. Pre-bid Review and Approval Required                                       

     2. Use of BC Project Number                                                        

     3. ABC Form B-1: Transmittal of Plan and/or Specifications          

     4. Name of Project                                                                    

     5. Quantity of Documents Required                                               

     6. Phases of Design Submittal                                                     

     7. Review Time                                                                           

     8. Registration Seals                                                                    

     9. Submittal Reviews and Approvals                                              

    10. Certification of Legality                                                           

    11. Disposition of Submitted Documents                                       

C. Schematic Plan Submittal                                                                 

D. Preliminary Plan Submittal                                                                

E. Final Plan Submittal                                                                          

F. Additional Requirements for Projects of State  Agencies & Departments, Postsecondary Education, PSCA, and similar authorities                                                                                           

Chapter 4:     DESIGN PROFESSIONAL SERVICES

A. Applicability of Chapter                                                                     

B. Required Employment of Design Professionals                                   

C. Procedures for Selecting Design Professionals                                    

D. Form of Agreement for Design Professional Services                            

E. Mandated Features of the O/A Agreement                                         

     1. Project Budget                                                                       

     2. Basic Fee                                                                           

     3. Cost Over-runs                                                                       

     4.  Subsequent Duplication                                                         

F. Negotiation of the O/A Agreement                                                      

     1. Basic Services                                                                      

     2. Adjustment for Major Renovation                                              

     3. Fees for Bid Alternates                                                         

     4. Extra Services and Special  Cases                                          

     5. Extra Plans and Specifications                                                  

     6. Advertisements for Bids                                                          

     7. Clerk of the Works/Architect's Project Representative               

     8. Topographic Survey, Soil Borings, and Testing  Services       

     9.   Record Documents                                                               

G. Preparing the O/A Agreement                                                          

H. Processing the O/A Agreement                                                       

I. Payment for Professional Services                                                     

     1.  Service A (Schematic Plans)                                               

     2. Service B (Preliminary Plans)                                                

     3. Service C (Final Plans)                                                         

     4. Services D & E (Administration)                                             

     5. Other Fees                                                                           

     6. Reimbursable Expenses                                                        

J. Use of ABC Standard Forms                                                            

Chapter 4, Supplement:  DETERMINATION OF BASIC FEE OR BASIC FEE RATE FOR DESIGN PROFESSIONAL SERVICES

A. Maximum Basic Fee                                                                      

B. Schedule of Basic Fee Rates                                                          

C. Application of Basic Fee Rates                                                       

D. Adjustment for Major Renovation                                                     

Chapter  5:      UNIFORM DOCUMENTS, ROOFING CONSIDERATIONS AND REQUIREMENTS, AND OTHER PRE-BID CONSIDERATIONS

A. Applicability of Chapter                                                               

B. Uniform Documents and Standard Forms                                      

     1. Advertisement for Bids, ABC Form C-1                                 

     2.  Instructions to Bidders, ABC Form C-2                              

     3. Proposal Form, ABC Form C-3                                           

     4. Form of Bid Bond, ABC Form C-4                                       

     5. Construction Contract, ABC Form C-5                                 

     6. Performance Bond, ABC Form C-6                                       

     7. Payment Bond, ABC Form C-7                                            

     8. General Conditions of the Contract, ABC Form C-8               

     9. General Contractor's Roofing Guarantee, Form C-9                

    10. Application and Certificate for Payment, Form C-10             

    11. Progress Schedule and Report, ABC Form C-11                  

    12. Contract Change Order, ABC Form C12                              

    13. Certificate of Substantial Completion, ABC Form C-13          

    14. Form of Advertisement of Completion,  ABC Form C-14        

    15. Detail of Project Sign, ABC Form C-15                                

C. Roofing Considerations and Requirements                                      

      1. General Recommendations                                               

      2. Re-roofing Criteria                                                                  

      3. 5-year, General Contractor’s Roofing Guarantee                   

      4. Pre-roofing Conference                                                      

D. Pre-bid Considerations                                                                 

     1. Procedure for Issuing Plans and Specifications                     

     2. Bid Alternates                                                                       

     3. Unit Prices                                                                           

     4. Allowances

     5. Insurance Coverage

     6. Prequalification of Bidders

     7. Wage Rates

     8. Sales and Use Tax Savings Arrangements

Chapter 6: BID PROCEDURES AND AWARD OF CONTRACTS

A. Applicability of Chapter

B. Advertisement for Bids

C. Pre-bid Conference

D. Receipt and Opening of Bids

E. Certified Tabulation of Bids

F. Bid Errors, Discrepancies, and Mistakes

     1. Errors and Discrepancies in the Proposal Form

     2. Mistakes Within the Bid

G. Return of Bid Security

H. Negotiations to Reduce Costs

I. Retention of Proposal Forms

J. Determination of the Lowest Responsible and Responsive Bidder

     1. Determination of the Lowest Bidder

     2. Determination of the Lowest Responsive Bidder

     3. Determination of Responsible Bidder

K. Disqualification of Bidders

     1. Collusion

     2. Advance Disclosure

     3. Failure to Settle Other Contracts

L. Award of Contract

    1. Normal Conditions

     2. Delayed Award

     3. Only One or No Bids Received

     4. All Bids are Unreasonable

     5. Work by Negotiation or Force Account

M. Projects Costing less than $50,000

     1. Advertisement for Bids

     2. Sealed Bids

     3. Performance and Payment Bonds

     4. Advertisement for Completion

Chapter 7: CONSTRUCTION CONTRACT ADMINISTRATION

A. Applicability of Chapter

B. Introduction

C. Document Requirements

     1. Use of ABC Uniform Documents and Standard Forms

     2. Use of BC Project Number

     3. Quality of Documents Submitted to the ABC

     4. Quantity of Documents to be Submitted

D. Preparation and Execution of the Construction Contract

     1. Checklist for Preparation/Approval of Contract and Bonds,                         ABC Form B-7

     2. Execution and Processing of the Contract

     3. Project Data Form, ABC Form B-9

     4. Bidder’s Failure to Execute Contract and Bonds

     5. Awarding Authority’s Failure to Complete Execution of Contract

E. Notice To Proceed

F. Initial Documents Required from Contractor

     1. Schedule of Values

     2. Progress Schedule, ABC Form C-11

     3. List of Subcontractors

G. Payments to Contractors

     1. Monthly Progress Payments

     2. Payment for Materials Stored Off Site

     3. Payments Withheld

     4. Retainage

     5. Reductions in Retainage

     6. Final Payment

H. Change Orders

     1. Change Order Justification, ABC Form B-11

     2. Contract Change Order, ABC Form C-12

         Change Order Checklist, ABC Form B-12

     3. Change Order Processing

     4. ABC Approval of Contract Change Orders

I. Claims and Disputes

J. Subcontractors' and Suppliers' Claims of Nonpayment

K. Liquidated Damages

L. Project Closeout

     1. Certificate of Substantial Completion

     2. Advertisement of Completion

     3. Release of Claims

     4. Warranties

     5. As-Built Drawings

     6. Operating and Maintenance Manuals

     7. Reconciliation of Sales Tax Savings

     8. Reconciliation of Time of Performance

M. Owner’s Occupancy and Assumed Responsibilities

Chapter 8: CONSTRUCTION INSPECTION & MONITORING OF PROJECTS

A. Applicability of Chapter

B. Introduction

C. Assignment of and Communications with the BC Project Inspector

D. Statement of Field Observations, ABC Form B-10

E. Scheduled Conferences and Inspections

     1. Pre-construction Conference

     2. Pre-roofing Conference

     3. Above Ceiling Inspection(s)

     4. Final Inspection

     5. Year-end Inspection

F. Periodic Inspections and Observations by the Design Professional

G. Engineers’ Inspections and Observations

H. ABC Periodic Inspections

I. Certificate of Substantial Completion, ABC Form C-13

 

Chapter 9: SPECIAL PROCEDURES & FORMS FOR PUBLIC SCHOOL & COLLEGE  AUTHORITY (PSCA) PROJECTS

A. Introduction

B. PSCA Project Number

C. Co-ownership of Project

     1. Contractual Documents

     2. Identification of "Owner"

     3. Preparation for Signatures

D. Special Provision for Severable Payments

E. Responsibility for Change Order Funding

F. Deductions for Liquidated Damages

G. Adjusting Project Funding

H. Converting Existing Projects to PSCA Projects

     1. Existing O/A Agreement

     2. Existing Construction Contract

     3. Existing Contract Bonds

     4. Waiver of Uniform Documents

I. Purchasing Materials and Equipment with PSCA Funds

     1. Non-attached Equipment

     2. Furniture

     3. Invoice Processing

J. Listing of Standard PSCA Forms

APPENDIX

Appendix A: PROJECT APPENDIX

Summary of ABC Requirements and Procedures for

Building Construction and Improvement Projects:

A-1: State Agencies and Departments and Special "Authorities"

A-2: Alabama Public School & College Authority (PSCA)

A-3: Postsecondary Education

A-4: Locally Funded, K-12 Public Schools

A-5: Higher Education Institutions

A-6: Private Schools, Theaters, & Hotels

A-7: Locally Funded, Local Government

A-8: Pre-Assembled & Portable Buildings

A-9: Leased or Leased-Purchased Buildings on State Property

Appendix B: ABC UNIFORM DOCUMENTS AND STANDARD FORMS TO BE USED BY THE DESIGN PROFESSIONAL

Appendix C: ABC UNIFORM DOCUMENTS AND STANDARD FORMS TO BE INCLUDED IN THE PROJECT MANUAL

Appendix D: ABC RECOMMENDED GUIDELINES FOR SELECTION OF ARCHITECT, ENGINEER, LAND SURVEYOR, AND/OR TESTING SERVICE

Appendix E: ALABAMA BUILDING COMMISSION ADMINISTRATIVE CODE