Plans and specifications for all projects under the
jurisdiction of the State Building Code must be submitted to the
Technical Staff for review. The scope of this review is determined by
the applicability of the adopted codes to the project (see Section E,
Chapter 2) and whether or not the project will be supervised and
administered by the Technical Staff. Sections B through E of this
Chapter establish the submittal requirements and procedures that are
typical for all projects and Section F establishes additional
requirements that apply when a project is to be supervised and
administered by the Technical Staff. The project’s funding source
usually determines the jurisdiction of the State Building Code and the
ABC’s involvement during construction; therefore,
paramount that the design professional
identify the Awarding Authority's source(s)
of funding from the onset.
BEFORE PROCEEDING WITH THE REQUIREMENTS OF THIS
CHAPTER, IT IS RECOMMENDED THAT:
1. The design professional and Awarding Authority
of a project involving the erection of PRE-ASSEMBLED BUILDINGS OR
PORTABLE CLASSROOMS first refer to Project Appendix A-8 for special
procedures related to such projects.
2. The Awarding Authority considering acquisition
of a facility through a LEASE-PURCHASE AGREEMENT first refer to Project
Appendix A-9 for special procedures related to such building
3. The design professional of other project types
first refer to the "Summary of ABC Project Requirements" in the
INTRODUCTION to this Manual and then to the Project Appendix indicated
to obtain a general understanding of the ABC's authority, requirements,
and procedures applicable to the proposed project.
B. BASIC SUBMITTAL RULES
1. PRE-BID REVIEW AND APPROVAL REQUIRED
Submissions of plans and specifications to the
Technical Staff shall be made, and final approval obtained, prior to the
receipt of bids to insure that the Technical Staff’s comments are
incorporated into the bid documents.
2. USE OF BC PROJECT NUMBER
a. The ABC utilizes a computerized document
management system in which all documents relative to a project
are recorded under a seven-digit Building Commission
Project Number [Example: BC#2001567]. Upon receipt of the first document
related to a project the ABC will assign a project number, establish a
project record, and notify the design professional of the assigned
project number. All project related correspondence and documents
subsequently submitted to the ABC must clearly display the BC Project
b. For the purposes of the ABC's records and
tracking, the scope of a project is defined by the scope of the Work
covered by the O/A Agreement, regardless of how many bid packages and
construction contracts may be required to execute the "project".
Therefore, the BC Project Number assigned to the O/A Agreement will also
cover all resulting bid packages and construction contracts.
Frequently, the scope of an O/A Agreement will involve improvements to
be made at several different schools within a school system, each bid
package prepared and each construction contract performed will be
recorded and tracked under the BC Project Number assigned to the O/A
Agreement. If the scope of an O/A Agreement is expanded by Amendment
resulting in additional bid packages and construction contracts, the
additional bid packages and contracts will be recorded and tracked under
the BC Project Number originally assigned to the O/A Agreement.
3. ABC Form B - 1: TRANSMITTAL OF PLANS AND/OR
This form is contained in Appendix B of this manual
and under "Plan Review Submittal Requirements" of the ABC’s Web site (www.bc.state.al.us
) and is to be used when submitting plans and/or specifications to the
ABC regardless of the project type, funding source, or type of plan
review required. Furnish all applicable information requested on the
4. NAME OF PROJECT
When the design professional and Awarding Authority
assign a name to a project it should be easily identifiable with the
design documents to be produced and work to be performed. This is
particularly important for projects of multiple bid packages and
construction contracts. Such names as "Re-roofing of Various Schools of
the XYZ Board of Education" are usually followed by the production of
bid documents with titles that offer no relationship to the project name
and confusion ensues.
5. QUANTITY OF DOCUMENTS REQUIRED
One copy of plans and specifications is required for
each phase of submittal.
6. PHASES OF DESIGN SUBMITTAL
Generally, all projects require a minimum of three
phases or levels of plan submittal: schematic, preliminary,
and final. The requirements for each phase are described below
and are intended to minimize changes in design development to
accommodate ABC requirements. Revised final submittals will be required
for projects not receiving approval of initial, final submittals.
Schematic and preliminary submittals are not required for small projects
of limited scope (such as minor alterations, re-roofing projects,
parking lots and re-grading, HVAC or electrical renovations) or projects
for which the ABC's review is for compliance with accessibility
7. REVIEW TIME
In scheduling the design of a project, the design
professional should allow 30 days for the ABC's review of each phase of
design. The actual time required to review and return drawings to the
design professional is usually less than 30 days. Plans are reviewed in
the order received.
8. REGISTRATION SEALS
The specifications and drawings of the FINAL
plan submittal shall bear seals of registration satisfying the following
a. Specification Cover: The specification
cover shall bear the Alabama seal of registration of the primary design
professional who prepared them or under whose supervision they were
b. Drawings: Architectural drawings shall
bear the Alabama seal of registration of the Architect who prepared them
or under whose supervision they were prepared. Engineering drawings
shall bear the Alabama seal of registration (must be signed and dated)
of the Engineer who prepared them or under whose supervision they were
c. Disciplines of Engineering: The field
of specialization of the Engineer whose seal and Alabama registration
number appears on an engineering drawing must be in the phase of work,
or discipline of engineering, represented on the drawing. Engineers
affixing their seal and registration number to drawings in multiple
engineering disciplines must provide written evidence of concurrence by
the State Board of Registration for Professional Engineers and Land
Surveyors that the engineer is proficient in the disciplines of
engineering represented in the drawings. The absence of such evidence
may result in disapproval of the entire set of design documents.
d. Full Professional Team Required:
Typical projects require specialty engineering by the structural, civil,
mechanical, and electrical disciplines. When "In House" engineering
services are approved by the Director as "purely incidental to the
architecture", the name of the person by whom the plans are prepared
must be shown. Both architects and engineers frequently claim to be
doing work in the other’s field which is only "incidental to the work".
While state registration laws generally permit such practices, the use
of a full professional team on projects under the jurisdiction of the
State Building Code is required and any question as to whether or not an
element of design is "purely incidental " will be resolved by decision
of the Director.
e. Engineering Specifications:
Engineering specifications that occur within the project manual must
bear the seal of the professional who prepared them. The seal must be
signed and dated and may be affixed to the first sheet of the
specification section, the project manual cover, or the project manual
index, but in any case must indicate the discipline for which the seal
is applicable. Where the engineer is the Primary Design Professional
as defined in this manual of procedures Chapter 1, Par. A(7) the
engineer's seal must occur on the project cover.
9. SUBMITTAL REVIEWS AND APPROVALS
a. The Technical Staff will review the submitted
plans and specifications for compliance with the State Building Code.
The results of the review will be provided as written review comments to
the submitting design professional and project owner. The design
professional or owner must respond to, or comply with, comments citing
building code violations or obvious non-compliance with applicable laws
or regulations. Response by the design professional or owner to
comments in the form of constructive criticism, suggestions, questions,
or recommendations is not mandatory.
b. Changes made to plans and specifications after
final approval shall be submitted to the Technical Staff for review
relative to compliance with the State Building Code. Written response by
the Technical Staff to these submittals will be made only in cases of
violations of building codes or obvious non-compliance with laws and
10. CERTIFICATION OF LEGALITY
The Technical Staff’s approval of plans,
specifications, change orders, or related materials submitted for public
construction and improvement projects does not constitute certification
that the documents or project comply with the state’s competitive bid
laws. The responsibility for this certification rests with the Awarding
Authority and its legal advisor.
11. DISPOSITION OF SUBMITTED DOCUMENTS
a. Schematic and preliminary plans and
specifications will be retained by the Technical Staff until receipt or
review of the subsequent stage of submittal at which time these
documents may be destroyed.
b. Final or revised final plans and
specifications will be retained by the Technical Staff for a period of
not less than five (5) years after completion of the project, or a
period as may be prescribed by the State Records Commission. At the
expiration of this period these documents may be destroyed.
c. Project documents such as transmittal
letters, comment letters, project-related correspondence, contracts,
reports, etc., shall be retained by the Technical Staff for a period not
less than thirteen (13) years after completion of the project, or a
period as may be prescribed by the State Records Commission. At the
expiration of this period these documents may be destroyed.
C. SCHEMATIC PLAN SUBMITTAL
1. Schematic drawings are required to be
submitted for approval before development into larger scale preliminary
plans. This is intended to avoid unnecessary work by the design
professional on planning schemes which might not meet the approval of
the Awarding Authority or the ABC.
2. Should major changes be required in schematic
drawings after they have been reviewed and approved by the ABC, it is
recommended that revised schematic drawings be submitted.
3. The schematic submittal must include the
a. Site Plan: Pertinent information
concerning topography and other factors influencing the design, such as
existing buildings, property limits, existing utilities, etc.
b. Floor Plans: Showing room arrangement,
descriptive room/area designations, and gross square footage of each
floor. Plans should be at a scale normally not less than 1/16" = 1’- 0".
c. Elevations: If available.
d. Schematic Energy Concept:
The form to
be submitted is Appendix A of the Alabama Building Energy Conservation
Code and ABC-4 Computer Program Manual. NOT REQUIRED FOR PRIVATE
e. Source of Funding: Identify the
Awarding Authority's source of funding (federal, state, local, private,
D. PRELIMINARY PLAN SUBMITTAL
1. Preliminary plan review phase shall not be
considered complete until the preliminary plans are approved by the
Technical Staff. The Technical Staff will confirm that preliminary
review comments have been sufficiently addressed in the final plan
submittal. Where extensive changes in the preliminary plans are required
for approval, the comment letter will state that resubmittal is
2. Preliminary plans should be drawn at the scale
intended for the final plans (see
Section E, Final Plan Submittal).
3. The preliminary plans must contain or be
accompanied with the following:
a. Written Correspondence
addressing each comment of a schematic project
shall be provided with preliminary submittal.
b. Outline Specifications,
Electrical work and lighting types and intensities
(4) Mechanical schemes and requirements
Unusual features or problems
Water supply and sewage systems
c. Preliminary Energy Analysis and
Preliminary Energy Cost Study in accordance with the Alabama
Energy Conservation Code. NOT REQUIRED FOR PRIVATE PROJECTS.
d. Fire Protection/Life Safety Plan: A
plan of each floor shall be provided on which the following information
is shown or stated:
(1) Square foot
(2) Type of
proposed construction per Code classification (Type I, Type II, etc.)
(5) Exit access
(6) Tenant wall
with International Building Code tables 503, 601, and 715.3
(9) Compliance with
Standard Plumbing Code, Minimum Plumbing Fixtures
(10) Exit signs with directional arrows and rescue assistance signs
(11) If the
project includes an addition to an existing building:
(a) Describe, or show, the condition and extent of the existing
protection/life safety features
(b) Give area and type of construction as per Code classification of
(c) Show the locations of existing fire division walls
(d) Show the locations of existing toilets and exits
(12) Show all existing buildings in close
proximity to new project:
(a) Show assumed property lines between facing
walls of new and existing
(b) Identify facing walls that are exterior bearing or non bearing
(c) Verify fire resistance of facing walls
(d) Calculate percentage of openings in existing and new facing
(e) Show compliance with International Building Code, "Buildings Located
the Same Lot"
e. Site Plan drawn to the scale that will
be used in the Final Plans and accurately showing:
(1) Overall dimensions
(2) Adjoining streets and
(3) North arrow
(4) Contours (existing and
(5) Floor elevations of
proposed and existing work
(6) Intended locations of
future work or additions
(7) Walks, drives, or other
features relative to the work including slopes and cross-slopes of accessible routes
(8) Locations and critical
elevations of utilities, wells, disposal fields, etc.
(10) Parking facilities and
accessible parking spaces
f. Special Information on soil conditions,
unusual drainage, water supply, sewage problems, etc., affecting the design.
g. Floor Plans showing locations, titles,
and size of rooms and showing corridors, stairs, doors, windows, plumbing
fixtures, built-in equipment (such as lab., shop, kitchen, etc.), movable equipment
and furniture where essential to show efficient planning, adjacent existing
and future work, and orientation.
h. Elevations, as necessary, and
preferably at the same scale as the plans,
showing the general design, relative grades, vertical dimensions, floor
and ceiling heights, etc.
i. Typical Wall Section(s)
j. Building Section(s), where necessary
E. FINAL PLAN SUBMITTAL
a. Written Correspondence
addressing each comment of the preliminary project comment letter shall be
provided with the final submittal.
b. Complete plans and specifications, covering
all phases of the proposed building project, should be submitted
for approval to each state, county, and city reviewing agency of jurisdiction at
the same time.
c. Plans and specifications shall not be
submitted as final documents until they have been thoroughly checked by the
design professional and consultants for completeness, accuracy, etc., and
in their opinion are ready to be issued to bidders.
The submission of incomplete or unfinished documents may cause unnecessary delay or disapproval.
d. Registration Seals -
specifications cover and drawings shall bear the Alabama seal of registration of
the design professional who prepared them as prescribed in Section B.8 of this
e. Prohibition of Sole Source Specification -
NOT APPLICABLE TO PRIVATE
PROJECTS. Section 39-2-2(f)
(Public Works Law) states the following:
"No Awarding Authority may specify in the plans
and specifications for the improvement the use of materials, products,
systems, or services by a sole source unless all of the following
requirements are met:
(1) Except for contracts involving the construction,
reconstruction, renovation, or replacement of public roads, bridges, and
water and sewer facilities, the Awarding Authority can document to the
satisfaction of the State Building Commission that the sole source
product, material, system, or service is of an indispensable nature for
the improvement, that there are no other viable alternatives, and that
only this particular product, material, system, or service fulfills the
function for which it is needed.
(2) The sole source specification has been
recommended by the architect or engineer of record as an indispensable
item for which there is no other viable alternative.
(3) All information substantiating the use of a sole
source specification, including the recommendation of the architect or
engineer of record, shall be documented and made available for
examination in the office of the Awarding Authority at the time of
advertisement for sealed bids."
When a sole source is
specified the Instructions To Bidders and the General Conditions of the
Contract stipulate that the Bid/Contract Documents "...expressly provide
that it is an approved sole source...". If the Technical Staff finds
that a sole source is specified for a product, material, system, or
service in non-compliance with §39-2-2(f), the submitted plans and
specifications will not be approved.
f. Specified and "Approved
Equal" Sources - The Instructions To Bidders contain
"Pre-bid Approval" procedures for applying to have additional sources
included as specified sources. "Approved equal" sources are sources
submitted by the contractor after contract award and proven by the
contractor, to the satisfaction of the design professional, to be equal
to or better than the specified sources. In the absence of an approved
sole source, the Instructions To Bidders and the General Conditions of
the Contract stipulate that identifying only one or two sources for a
product, material, system, item of equipment, or service is intended to
establish a required standard of performance, design, and quality, and
"approved equal" sources will be accepted; listing three or more sources
excludes "approved equal" sources unless the listing states that they
will be accepted
The ABC recommends that
three or more sources of a product, material, system, or service be
identified whenever possible and that the standard "Pre-bid Approval"
procedures be reviewed and modified, if necessary, to accommodate
specific project needs.
2. FINAL PLANS SHALL CONSIST OF:
· Site Plan(s)
· Fire Protection/Life Safety Plan(s)
Details and Detail Sections
Structural or Framing Plans
Special Systems Plans
a. Vicinity Map(s): Where projects are
located in outlying districts, rural areas, or complex urban areas where
the site might be difficult to locate, furnish on the first sheet of the
drawings a Vicinity Map with direction and distances
from the nearest town, city, or well-known community
feature. The map should be of adequate scale and annotated with ample
directions, so persons unfamiliar with the area may easily locate the
b. Site Plan(s), drawn in
sufficient scale, showing accurately and in detail:
(2) Adjoining streets
and property lines
(3) North arrow
(4) Overall plan,
orientation, and location of existing and proposed work; location
to be shown by dimensions from existing reference points
(existing and proposed), including final grade elevations at all
building corners and along building perimeters at such points as
(6) Floor elevations
of proposed and existing work
locations of future work or additions
(8) Walks, drives, or
other features relative to the work including slopes and
cross-slopes of accessible routes
and critical elevations of utilities, wells, disposal fields, etc.
facilities, etc. for the physically handicapped.
investigation data (separate presentation of data may be referred to on
electrical and mechanical data may be omitted only when shown
elsewhere on separate electrical and mechanical site plans.
c. Fire Protection/Life Safety Plan: The
fire protection/life safety plan(s) submitted with the preliminary plans
shall be updated and incorporated into the final plans.
(1) Architectural "Working Drawings" of the
floor plans of each floor should preferably be drawn at a scale of
one-fourth inch per foot, but in no case less than one-eighth inch per
(2) For large projects where the normal size
of drawings would not permit the entire plan of the building or
buildings to be shown on one sheet at the scale of one-eighth inch to
the foot, a "Key Plan" at small scale should appear on each of the
working drawing plan sheets to designate the portion of the project to
which each sheet applies.
(3) Each architectural floor plan sheet must
provide and clearly define all the necessary information including
dimensions, room titles, orientation north arrow, floor elevations,
etc., for all the elements of that floor of the building and provide
reference, by sheet number or symbols, to complementary data contained
elsewhere in the drawings.
(4) Principal elements to correspond with
structural, mechanical, and electrical plans must be shown and noted
where they influence the architectural plan.
(5) Supplementary drawings at a scale of not
less than one-fourth of an inch to the foot must be furnished for
congested areas, toilet rooms, and areas in which equipment, etc., must
be accurately located.
(6) Electrical, mechanical, and structural
plans should not (for clarity) be superimposed upon finished
architectural floor plans.
e. Roof Plan: The roof plan should
be at the same scale as the floor plans, or at a scale sufficiently
large, to present with clarity: materials used, locations of valleys,
ridges, cants, saddles, crickets, gutters, down spouts; projections
through the roof such as skylights, chimneys, exhaust ducts or vents,
penthouses, etc., changes in roof elevation; direction and amount of
slopes, or other significant conditions. A positive slope of not
less than 1/4 inch per foot shall be provided for all roofs in new
construction. Positive drainage is required for all re-roofing work.
"Positive drainage" means no standing water on the roof 48 hours after a
f. Elevation Drawings
(1) Elevations of all sides of the building, and
other elevation drawings necessary to show all exterior wall surfaces,
should be drawn to the same scale as the plans. These may be
sectionalized to correspond to the plan sheets.
(2) In cases of very large projects, exception
may be made and the use of a scale of not less than one-sixteenth inch
to the foot may be used in order to show an entire elevation. If this is
done, notations should be made to refer to the appropriate sectionalized
plan drawings, and the necessary supplementary elevations provided at a
scale of one-eighth inch to the foot. The elevations must clearly show
the complete exterior and should include the following information:
grade elevations, vertical dimension to floors, ceilings, roof slabs,
materials, footings dotted-in and with noted elevation levels (if not
clearly shown elsewhere), identification and scale.
g. Building Sections:
sections should be furnished to clearly show any special conditions,
special and typical room elevations, stairs, corridors, furred spaces,
equipment and fixture locations; floor, wall, ceiling and roof
construction; dimensions, levels, thicknesses and finishes.
h. Details and Detail Sections: Details
and detail sections must be furnished and drawn to a scale large enough
for clarity. These shall clearly show typical and special wall
construction; dimensions and levels from roof to footings; typical and
special window heads, jambs, sills, mullions, etc.; typical and special
door heads, jambs, sills, transoms; special construction conditions or
special architectural features; cabinets, shelves, racks, wardrobes,
chalkboards and tackboards, special equipment; stair risers, treads,
landings, newels, rails, and construction features; typical and special
(1) The foundation plans must be drawn at the
same scale as the floor plans and contain sufficient information (or be
supplemented by the necessary information in the form of large scale
details, sections, schedules, notations, etc.) to indicate the size,
shape, material, reinforcing, depths and elevations of footings and
piers, columns, beams, walls, steps, slabs, openings, etc.; and all the
dimensions necessary for the layout of the building.
(2) Foundation plans may be combined with limited
basement plans if clarity is not sacrificed.
j. Structural or Framing Plans:
plans or framing plans must be furnished, drawn at the same scale as the
architectural plans. These plans shall clearly locate, describe and
dimension foundations, footing elevations, columns, beams, girders,
joists, studs, bolts, anchors, slabs, and reinforcing; floor and roof
construction; lintels, purlins, trusses, bridging, etc. They must be
accompanied by sufficient details, schedules, and notes to completely
describe all the structural elements. They must contain a table of
design loads used in their preparation.
k. Plumbing Plans
(1) Plumbing plans must be furnished, drawn to
scale no smaller than the architectural plans. They shall include
layouts of storm drainage piping, sanitary waste and vent systems,
complete water supply systems, and gas supply and distribution; water,
waste, and vent riser diagrams; location of all plumbing fixtures and
equipment, and sewage disposal system ( if any ). Plans shall include
all the necessary details, legends, fixture and equipment schedules if
not contained in the specifications, and notes to fully and clearly
describe the required work. They shall show pertinent floor elevations
and grades and shall be accompanied by a plumbing site plan to show the
location, type, size, and extent of exterior lines, connections, and
equipment (provided this information is not shown elsewhere). Floor
plans shall indicate room names and numbers as shown on the
(2) Plumbing plans must be prepared in accordance
with acceptable engineering practice, the Standard Plumbing Code as
currently adopted in the State Building Code, the current Alabama
Building Energy Conservation Code, and requirements of the State
Department of Public Health for water supply and sewage disposal.
l. Mechanical Plans
(1) Mechanical plans shall be furnished, drawn at
the same or larger scale as the architectural plans. Except on very
simple installations, these plans must be separate from the plumbing
plans. They must fully and clearly define the sizes, types, locations,
grades and levels, and installation of all equipment, piping, and
ductwork. Single line indication for ductwork is not acceptable; these
shall be drawn to scale showing sizes of ducts, dampers, grilles,
(2) All mechanical equipment rooms must be
drawn at a scale of not less than one-fourth inch per foot, accurately
locating all equipment, duct, piping, and other system components, and
establishing adequate space for access to equipment and components for
(3) Mechanical plans shall show rated capacity,
efficiency, and operating conditions for all equipment; necessary
details, legends, piping diagrams, and schedules; plumbing and
electrical connections; system controls and other data to confirm
compliance with the Standard Mechanical Code as currently adopted in the
State Building Code, the current Alabama Building Energy Conservation
Code, and applicable NFPA standards. Floor plans shall indicate room
names and numbers as shown on the architectural plans.
(4) For projects involving demolition and/or
renovation of existing systems, provide drawings adequately depicting
the extent of the demolition, the extent of the existing system which is
to remain (if any), and the location and method of connecting the
existing and new systems.
m. Fire Protection Plans
(1) Fire protection plans may be separate or
combined with the plumbing plans. All areas to receive automatic
sprinkler system protection shall be clearly identified as to hazard
classification. As a minimum, plans shall indicate water supply to the
building, outside control valve(s), fire department connection,
sprinkler and standpipe risers, fire hose cabinets, and building zone
control valve locations.
(2) Provide enlarged plans, at a scale not less
than one-fourth inch per foot, for fire pump installations. Plans shall
indicate general layout of equipment and piping to verify adequate space
for installation, operation, and maintenance and shall include fire
pump, jockey pump, controllers, test header, ventilation fans,
n. Electrical Plans:
shall be furnished, drawn to the same scale, or larger, as the
architectural plans. Except for very simple installations, the
electrical plans shall be separate from the architectural plans and the
plans of other disciplines. They shall be prepared in accordance with
requirements of the National Electrical Code currently adopted in the
State Building Code and designed in accordance with the current Alabama
Building Energy Conservation Code. As a minimum standard, the electrical
(1) Consist of lighting, power, and auxiliary
(2) Show room names and numbers and north
arrow as shown on the architectural plans, with door swings also shown
on the lighting plans.
(3) Show, using standard symbols and
notations, all connections inside and outside; locations and sizes of
all conduits and cables or wiring; circuits noted by numbers; names and
capacities of special outlets; location and details of switchboards,
motor control centers, power panels, lighting panels, and other
equipment; locations of fire alarm appliances and control panels;
locations of auxiliary systems components.
(4) Be supported by riser diagrams, panel
schedules, lighting fixture schedules, legends, and details.
(5) Be coordinated with the specifications.
3. FINAL SPECIFICATIONS MUST MEET THE FOLLOWING
a. Complete Specifications: During its
review of the Final Submittal the Technical Staff will refer to the
project specifications as necessary for confirmation of code compliance.
The specifications shall contain complete information to complement the
drawings, fully describing and defining all equipment, materials,
workmanship, methods, and procedures to be included in the contract or
project. These specifications are to be finalized to the extent
necessary for bidding; therefore, they should also include the intended
contract documents and descriptions of bid alternates, if any are
b. Project Specific: The specifications
shall be written for the particular project. Specifications having
inapplicable, superfluous data, or omissions, are unacceptable.
Specifications for separate, unrelated projects should not be combined.
c. "Front-end" Documents:
Section F below identifies those types of projects for which the project
manual is required to include the ABC’s "front-end" documents
(Advertisement for Bids, Instructions to Bidders, Contract, General
Conditions, administrative forms, etc.). Projects that are not
administered by the ABC shall not use the ABC’s "front-end" documents
without prior, written approval of the Director of Technical Staff.
LOCALLY FUNDED, K-12 PROJECTS are required to use State Department
of Education "front-end" documents.
F. ADDITIONAL REQUIREMENTS for PROJECTS of STATE AGENCIES & DEPARTMENTS, POSTSECONDARY EDUCATION, PSCA and SIMILAR AUTHORITIES
This section sets forth submittal requirements, which
are in addition to the preceding requirements and which apply to
projects administered by the ABC. The types of projects to which these
requirements apply include projects of:
· STATE AGENCIES &
· POSTSECONDARY EDUCATION
· PUBLIC SCHOOL & COLLEGE
· ALABAMA BUILDING
RENOVATION FINANCE AUTHORITY (ABRFA)
· ALABAMA CORRECTIONS
INSTITUTION FINANCE AUTHORITY (ACIFA).
· ALABAMA MENTAL HEALTH
FINANCE AUTHORITY (AMHFA)
· Other "authorities"
established by legislative acts to fund specific construction or
improvement programs and which are assigned by the legislative act to
the ABC for administration and supervision.
1. SCHEMATIC PLAN REVIEW
No additional requirements.
2. PRELIMINARY PLAN REVIEW
Submit estimated construction costs and
tentative budget breakdown in accordance with the O/A Agreement.
3. FINAL PLAN REVIEW
(1) Updated Estimate of Construction Costs: To
insure that the design accommodates an award within funds available, the
O/A Agreement requires the design professional to keep the Awarding
Authority informed, in writing, of any design revisions that might be
required to accommodate the Awarding Authority’s budget or of any
changes in the project cost estimate. If there have been changes to the
estimate of construction costs submitted with the preliminary plans, the
updated estimate is to be submitted with the final plans.
(2) Coordination: The plans and specifications
must be carefully checked and coordinated to insure that excessive and
unwarranted change orders are eliminated. This should include
double-checking the consultants’ work, exposing areas in remodeling
projects, carefully following the site information supplied by the
Awarding Authority, and insuring that a complete soils investigation has
b. Project Manual:
(1) Time of Completion: A period of time
for completion of construction and/or improvements shall be stated in
calendar days. The time for completion should be reasonable and
realistic and the design professional should inform the Awarding