These guidelines are recommended for
implementation by any State Agency or Department, Higher or
Postsecondary Education Institution, or local school board desiring to
secure the services of professional architects, engineers, surveyors and
testing services for any project under the jurisdiction of the Alabama
Building Commission. These guideline apply to the selection of the
primary design professional, surveyor, or testing laboratory with
whom the Awarding Authority will contract directly, not consulting
professionals who will be selected by the primary professional.
1. The Awarding Authority should
notify the Technical Staff, in writing, of its interest in securing
design professional services. This notification should include a
description of the type and scope of the project to be designed, funds
available, location and other pertinent data concerning the improvement.
The notification should also include the name, address, and telephone
number of the person to be contacted by interested design professionals
and the date by which design professionals must submit their
qualifications for consideration.
2. The Technical Staff will advertise
this information within the design professional community on a monthly
basis by publishing a memorandum listing all such notifications of
potential projects received during the preceding month. This memorandum
will be mailed to architects, engineers, land surveyors, and/or testing
laboratories who have requested to be on the ABC’s mailing list.
3. Architects, engineers, surveyors
and testing services will notify the Awarding Authority by letter of
their interest in a specific project and give their general
qualifications using Standard Form (SF) 254 and 255.
4. The Awarding Authority should form
a Selection Committee to evaluate the letters of interest from the
prospective architects, engineers, surveyors, and testing laboratories.
Their evaluation should consider such items as those listed in Item 7 of
these procedures to the extent possible and pertinent.
5. The Selection Committee should
select at least three firms from those expressing interest for
comprehensive interview, review and discussions.
6. The selected firms should be
allowed the opportunity for an in depth interview by the Selection
Committee. In the event the Awarding Authority has no firm to express an
interest, the Selection Committee should contact at least three firms of
its own choosing.
7. The Selection Committee should
evaluate those firms being interviewed for:
A. General experience and competence of the firm and
B. Past performance record on other projects as
regards to quality of
work, timely performance,
diligence, ability to meet budgets and other
C. Related experience on similar projects.
D. Principal or responsible architects, engineers,
surveyors and testing
services of the project team must
have adequate experience in the
fields that the proposed services
E. Familiarity with conditions, codes, and other
ordinances where such
knowledge is essential to the
proper performance of the contract.
F. Firms must be operating on a sound financial
G. Ability of the firm to provide the services needed
in the length of time
required in relation of other work
loads in which the firm is engaged.
H. Economic considerations (where applicable):
(1) Accuracy of the professional's estimates compared to construction
cost on recent projects of similar scope.
(2) Qualifications to determine alternative energy sources and prepare
(3) Consideration of energy
conservation and energy management
methods, with life-cycle cost analyses.
(4) Ability to design within budgets, considering logical choice of
materials, efficiency of plan and systems and regard to aesthetics
(5) The professional shall address the subject of fee stating the basis
his fee as it is affected by the scope of the work considering the
project size, complexity, cost, repetitions, etc., in accord with
Chapter 4 Supplement of this manual or other documents controlling
the Awarding Authority.
(6) Ability of the professional to design within 10 percent of tentative
budget allocation and agreement to redesign at no extra cost if
construction bids exceed 10 percent of budget allocation.
(7) Basis of cost of extra services not covered in basic fee described
H (1) above.
(8) Fees should not exceed the fee schedule of
Chapter 4 Supplement.
For projects to be administered by the ABC, fees may not exceed
the fee schedule of chapter 4 Supplement without advance approval
of the Director, Technical Staff.
I. Proximity to site improvements.
J. Qualifications of consulting
engineers, architects, specialists, surveyors, or testing laboratories
proposed to be employed by the firms under consideration.
K. In an effort to distribute work
among all qualified firms, the Selection Committee should give
consideration to the Awarding Authority’s current and past workload with
the firms under consideration.
8. Based on the evaluation of the
firms, considering the criteria deemed appropriate by the Selection
Committee, including those criteria listed in Item 7 above, the
Selection Committee should rank the firms. The most qualified firm will
be selected based upon this ranking. The Selection Committee should
notify the other firms interviewed, in writing, of the firm that has
been selected for negotiation.
9. If the Selection Committee is
unable to negotiate an acceptable agreement, the Selection Committee
A. Terminate negotiations in writing.
B. Negotiate with the next best
qualified firm originally interviewed (Item 6).
C. Upon failure to negotiate with any
of the firms referred to in Item 6, select additional firms to
A. Where federal funds are involved
and procedures have been established consistent with federal guidelines
of a particular federal agency, the federal guidelines prevail.
B. An architect, engineer, surveyor or
laboratory may be retained without regard to the guidelines set forth
above when, due to an emergency or other exigencies of time, it is in
the best interest of the Awarding Authority to retain an architect,
engineer, surveyor or laboratory as rapidly as possible.