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THESE PROJECTS
ARE ADMINISTERED BY THE ABC; THEREFORE, ABC UNIFORM DOCUMENTS AND
STANDARD FORMS ARE TO BE UTILIZED AND THE REQUIREMENTS AND PROCEDURES
OF CHAPTERS 4, 5, 6, 7, AND 8 APPLY. THE ABC=s
REVIEW, APPROVAL, AND PROCESSING OF PAYMENTS TO DESIGN PROFESSIONALS
AND CONTRACTORS, IS AT THE OPTION OF THE INSTITUTION.
WITH THE
EXCEPTION OF PLANS AND SPECIFICATIONS, THE FOLLOWING IS REQUIRED OF
DOCUMENTS SUBMITTED TO THE ABC:
1. Submit original documents - no carbon copies.
2. Do not highlight text. Highlighted text does not produce a good
scanned image.
3. Preferably, submit only letter size (8 2
X 11) documents.
4. Preferably, send only one-sided documents.
I. ABC UNIFORM DOCUMENTS AND STANDARD FORMSTO BE USED BY THE DESIGN PROFESSIONAL (APPENDIX
B)
ABC Form B-1: TRANSMITTAL OF PLANS
AND/OR SPECIFICATIONS
See Chapter 3, Page 3 - 2
ABC Form B-2:
AGREEMENT BETWEEN OWNER AND ARCHITECT
Prepared by the design professional (using ABC Form B-3,
"CHECKLIST"; submission of draft to College or Trade School and
ABC before finalizing is recommended. See Chapter 4
ABC Form B-3:
CHECKLIST FOR PREPARATION OF AGREEMENT
BETWEEN OWNER AND ARCHITECT
Submitted with O/A Agreement. See Chapter 4, Page 4 - 8
ABC Form B-4:
AMENDMENT TO AGREEMENT BETWEEN OWNER AND
ARCHITECT
Signing parties are the same as for the O/A Agreement
ABC Form B-5:
SAMPLE ARCHITECT'S STATEMENT FOR SERVICES
May be typed or input for computer generation, but do not alter
the information, sequence, and format of the sample form. ABC
REVIEW, APPROVAL, AND PROCESSING OF STATEMENTS
IS THE COLLEGE OR TRADE SCHOOL 'S
OPTION. BEFORE
PREPARING STATEMENT, VERIFY APPROVING PARTIES
WITH COLLEGE OR TRADE SCHOOL.
See Chapter 4, Page 4 - 9
ABC Form B-6:
CERTIFIED TABULATION OF BIDS (Sample)
"Sample" defines general information required, but should be
modified to facilitate project-specific bid requirements. Submitted
with Contract and Bonds. See Chapter 6, Page 6 - 4
ABC Form B-7:
CHECKLIST FOR PREPARATION/APPROVAL OF CONTRACT
AND BONDS
Submitted with Contract and Bonds. See Chapter 7, Page 7 - 4
ABC Form B-8:
PRE-CONSTRUCTION CONFERENCE CHECKLIST
See Chapter 8, Page 8 - 3
ABC Form B-9: PROJECT DATA FORM
PREPARED BY THE DESIGN PROFESSIONAL See Chapter 7,
Page 7-5
ABC Form B-10: STATEMENT OF FIELD OBSERVATIONS
See Chapter 8, Page 8 - 3
ABC Form B-11: CHANGE ORDER JUSTIFICATION
See Chapter 7, Page 7 - 11
ABC Form B-12: CHANGE ORDER CHECKLIST
See Chapter 7, Page 7 - 11
ABC Form B-13: FINAL PAYMENT CHECKLIST &
TRANSMITTAL
See Chapter 7, Page 7 - 1
II. ABC UNIFORM DOCUMENTS and STANDARD FORMS
to be INCLUDED in the PROJECT MANUAL ( APPENDIX C):
ABC Form C-1:
SAMPLE ADVERTISEMENT FOR BIDS
PREPARED BY THE DESIGN PROFESSIONAL. Should be
retyped and otherwise modified to present additional project-
specific information necessary to legally describe the
solicitation; however, the language and format of the standard
document is to
be closely followed.
See Chapter 5, Page 5 - 2, and Chapter 6, Page 6 - 2.
ABC Form C-2: INSTRUCTIONS TO BIDDERS
May be supplemented with project-specific instructions.
See Chapter 5, Page 5 - 3
ABC Form C-3: PROPOSAL FORM
May be modified to facilitate project-specific proposal
requirements. All information which would be common to all
bidders should be inserted in the appropriate spaces. See
Chapter 5, Page 5 - 3
ABC Form C-4:
FORM OF BID BOND
See Chapter 5, Page 5 - 3;and Chapter 6, Page 6 - 5 (Return of
Bid Security)
ABC Form C-5:
CONSTRUCTION CONTRACT
PREPARED BY THE DESIGN PROFESSIONAL; submission of
draft to ABC and College or School before finalizing is
recommended.
See Chapter 5, Page 5 - 3, and Chapter 7, Page 7 – 4
ABC Form C-6:
PERFORMANCE BOND
See Chapter 5, Page 5 - 3
ABC Form C-7: PAYMENT BOND
See Chapter 5, Page 5 - 3
ABC Form C-8:
GENERAL CONDITIONS OF THE CONTRACT
May be supplemented with project-specific provisions.
See Chapter 5, Page 5 - 4
ABC Form C-9: GENERAL CONTRACTOR =S
ROOFING GUARANTEE
Note: This is a 5-year guarantee signed by the General
Contractor. See Chapter 5, Pages 5 - 4 and 5 - 7
ABC Form C-10: APPLICATION AND CERTIFICATE FOR
PAYMENT
May be retyped or input for computer generation as long as the
information, sequence, and format of the standard form is not
altered. Optional ABC Forms C - 10(SHORT) & C - 10(LONG)
may used as appropriate. ABC REVIEW, APPROVAL, AND
PROCESSING OF APPLICATIONS IS THE COLLEGE OR
TRADE SCHOOL 'S
OPTION. BEFORE PREPARING FORM,
VERIFY APPROVING PARTIES WITH COLLEGE OR TRADE
SCHOOL.
See Chapter 5, Page 5 - 4 and Chapter 7, Page 7 - 6 and 7 - 8.
ABC Form C-11: PROGRESS SCHEDULE
AND REPORT
Standard form is minimum bar
chart information to be reported
monthly with
Application for Payment for projects with duration
of
less than 60 days; large, complex projects may warrant CPM
or other scheduling and reporting methods.
See Chapter 5, Page 5 - 4 and Chapter 7, Page 7 - 7
ABC Form C-12: CONTRACT CHANGE
ORDER
PREPARED BY THE DESIGN PROFESSIONAL.
Signing
parties are the same as for the Contract,
PLUS CONSENT OF
SURETY IS REQUIRED.
See Chapter 5, Page 5 - 4, and Chapter 7, Page 7 -
10.
ABC Form C-13: CERTIFICATE OF
SUBSTANTIAL COMPLETION
PREPARED BY THE DESIGN PROFESSIONAL.
See Chapter 5, Page 5 - 4, Chapter 7, Page 7 - 14,
and Chapter 8, Page 8 - 6
ABC Form C-14:
FORM OF ADVERTISEMENT OF COMPLETION
PREPARED BY THE CONTRACTOR
See Chapter 5, Page 5 - 5, and
Chapter 7, Page 7 - 14
ABC Form C-15:
DETAIL OF PROJECT SIGN
Supplements the
AProject
Sign@
provision of the General
Conditions of the Contract. The requirement for a
Project Sign
may be waived for projects of less than $100,000. Only
the ABC
may waive this requirement under other conditions.
See Chapter 5, Page 5 - 5
III. TYPICAL DOCUMENT
PROCESSING FOR POSTSECONDARY EDUCATION PROJECTS
A. PROJECT FUNDING TO EXECUTION OF OWNER-ARCHITECT AGREEMENT
1. COLLEGE
a. DEFINES SCOPE & ESTIMATED COST OF PROJECT
b. SUBMITS REQUEST FOR PROJECT APPROVAL TO
STATE BOARD OF EDUCATION THROUGH CHANCELLOR OF
POST-SECONDARY EDUCATION
2. STATE BOARD OF EDUCATION
APPROVES PROJECT
3. COLLEGE (OPTIONAL STEP)
REQUESTS ABC TO ADVERTISE FOR SERVICES OF DESIGN
PROFESSIONAL
4. ALABAMA BUILDING COMMISSION
ADVERTISES FOR SERVICES OF DESIGN PROFESSIONAL
(ADVERTISEMENT DIRECTS RESPONSES TO BE ADDRESSED TO
COLLEGE)
5. COLLEGE
a. SELECTS DESIGN PROFESSIONAL & NEGOTIATES TERMS OF
AGREEMENT
b. AWARDS AGREEMENT FOR DESIGN PROFESSIONAL SERVICES
6. DESIGN PROFESSIONAL
a. USING "CHECKLIST" PREPARES & EXECUTES O/A
AGREEMENT
b. DELIVERS SIX (6) COPIES OF O/A AGREEMENT
WITH "CHECK LIST"TO COLLEGE FOR ACCEPTANCE
7. COLLEGE
a. REVIEWS O/A AGREEMENT AND "CHECKLIST"
b. EXECUTES AND FORWARDS SIX (6) COPIES OF
O/A AGREEMENT WITH "CHECKLIST" TO ABC
8. ALABAMA BUILDING COMMISSION
a. APPROVES O/A AGREEMENT BASED ON COMPLETENESS AND
CORRECTNESS
b. FORWARDS APPROVED O/A AGREEMENT TO
CHANCELLOR OF POSTSECONDARY EDUCATION
9. CHANCELLOR OF POST-SECONDARY EDUCATION
a. APPROVES O/A AGREEMENT
b. RETURNS APPROVED O/A AGREEMENT TO ABC
10. ALABAMA BUILDING COMMISSION
DISTRIBUTES FULLY EXECUTED O/A AGREEMENT TO
COLLEGE AND
DESIGN PROFESSIONAL
B. DESIGN DOCUMENTS TO BID OF CONSTRUCTION CONTRACT
1. DESIGN PROFESSIONAL
a. PREPARES DESIGN DOCUMENTS (SCHEMATIC)
(PRELIMINARY) (FINAL)
b. REVIEWS EACH LEVEL OF DESIGN WITH COLLEGE
FOR APPROVAL PER O/A AGREEMENT
c. SUBMITS EACH LEVEL OF DESIGN DOCUMENTS TO
ABC FOR REVIEW AND APPROVAL
d. SUBMITS "FINAL" DESIGN DOCUMENTS TO OTHER
REVIEWING AGENCIES (DEPT. OF PUBLIC HEALTH, etc.) CONCURRENTLY WITH
SUBMISSION TO ABC
2. ALABAMA BUILDING COMMISSION
a. REVIEWS EACH LEVEL OF DESIGN DOCUMENTS FOR
COMPLIANCE WITH BUILDING CODES AND ABC REQUIREMENTS
b. CONFIRMS APPROVAL OR REJECTION OF THE
DESIGN DOCUMENTS BY ISSUANCE OF A "PROJECT COMMENT LETTER" TO
THE DESIGN PROFESSIONAL AND COLLEGE
c. RETAINS SCHEMATIC & PRELIMINARY
SUBMISSIONS UNTIL FINAL SUBMISSION IS APPROVED; RETAINS APPROVED
FINAL SUBMISSION AS A PART OF THE PROJECT RECORD
3. DESIGN PROFESSIONAL
a. ADDRESSES REVIEW COMMENTS BY ABC,
ADVANCING TO THE NEXT LEVEL OF DESIGN DOCUMENTS APPROVAL OF
FINAL SUBMISSION IS OBTAINED
b. UPON OBTAINING APPROVAL OF FINAL
SUBMISSION, PUBLISHES "ADVERTISEMENT FOR BIDS"
c. AT ADVERTISED TIME, RECEIVES & OPENS BIDS WITH
COLLEGE
d. PREPARES AND CERTIFIES TABULATION OF BIDS,
PROVIDING TABULATION TO ABC & COLLEGE
C. AWARD OF CONTRACT, EXECUTION & APPROVAL OF
CONTRACT, AND NOTICE TO PROCEED
1. COLLEGE
a. EVALUATES BIDS RELATIVE TO FUNDS AVAILABLE
b. DETERMINES LOWEST RESPONSIBLE AND RESPONSIVE
BIDDER
c. ISSUES NOTICE OF AWARD TO LOWEST RESPONSIBLE AND
RESPONSIVE BIDDER
2. DESIGN PROFESSIONAL
a. PREPARES "CONTRACT AGREEMENT FOR
CONSTRUCTION" (OBTAINS APPROVAL OF "DRAFT" FROM ABC & COLLEGE
BEFORE FINALIZING)
b. DELIVERS SIX (6) COPIES OF CONTRACT TO
CONTRACTOR FOR ACCEPTANCE AND EXECUTION
3. CONTRACTOR
a. OBTAINS PERFORMANCE AND PAYMENT BONDS AND EXECUTES
CONTRACT
b. RETURNS SIX (6) COPIES OF EXECUTED
CONTRACT WITH BONDS TO DESIGN PROFESSIONAL
4. DESIGN PROFESSIONAL
a. CHECKS CONTRACT & BONDS FOR COMPLETENESS
b. FORWARDS SIX (6) COPIES OF CONTRACT & BONDS TO
COLLEGE
5. COLLEGE
a. REVIEWS AND EXECUTES CONTRACT AS CO-OWNER
b. FORWARDS SIX (6) COPIES OF CONTRACT & BONDS TO ABC
6. ALABAMA BUILDING COMMISSION
a. APPROVES CONTRACT BASED ON COMPLETENESS
AND CORRECTNESS OF CONTRACT & BONDS
b. FORWARDS SIX (6) COPIES OF APPROVED CONTRACT &
BONDS TO POSTSECOND.
7. CHANCELLOR OF POSTSECONDARY EDUCATION
a. APPROVES CONTRACT
b. RETURNS SIX (6) COPIES OF FULLY EXECUTED
AND APPROVED CONTRACT WITH BONDS TO ABC
8. ALABAMA BUILDING COMMISSION
a. DISTRIBUTES FULLY EXECUTED CONTRACT WITH
BONDS TO CONTRACTOR, COLLEGE, AND DESIGN PROFESSIONAL
b. ISSUES "NOTICE TO PROCEED" WITH CONTRACT &
BONDS, ESTABLISHING CONTRACT DATES
c. WITH NTP FURNISHES CONTRACTOR WITH
"CONTRACTOR'S CHECKLIST" PROVIDING INSTRUCTIONS AND STANDARD
FORMS FOR SPECIFIC START-UP REQUIREMENTS
9. CONTRACTOR
a. SIGNS AND RETURNS COPY OF NTP TO ABC
b. BEGINS SUBMISSION OF START-UP DOCUMENTS TO DESIGN
PROFESSIONAL
c. SUBMITS CERTIFICATE OF INSURANCE FOR REQUIRED
COVERAGE TO DESIGN PROFESSIONAL
d. UPON APPROVAL OF CERTIFICATE OF INSURANCE, BEGINS
WORK ON SITE
D. AMENDMENTS TO THE O/A AGREEMENT AND CHANGE
ORDERS, AMENDMENTS, AND MODIFICATIONS TO THE CONSTRUCTION CONTRACT
FOLLOW THE SAME ROUTING FOR REVIEW, APPROVAL, AND EXECUTION AS THE
AGREEMENT OR CONTRACT
E. DESIGN PROFESSIONAL'S STATEMENTS FOR SERVICES
AND CONTRACTOR'S APPLICATIONS FOR PAYMENT
1. DESIGN PROFESSIONAL APPROVES
2. OPTIONAL STEP: ALABAMA BUILDING COMMISSION
APPROVES
3. COLLEGE APPROVES AND ISSUES PAYMENT
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