-
THESE PROJECTS ARE ADMINISTERED BY
THE ABC; THEREFORE, ABC UNIFORM DOCUMENTS AND STANDARD FORMS ARE TO BE
UTILIZED AND THE REQUIREMENTS AND PROCEDURES OF CHAPTERS 4, 5, 6, 7,
AND 8 APPLY.
1. Submit original documents - no carbon copies.
2. Do not highlight text. Highlighted text does not produce a good
scanned image.
3. Preferably, submit only letter size (82 X 11) documents.
4. Preferably, send only one-sided documents.
I. ABC UNIFORM DOCUMENTS AND STANDARD FORMS
TO BE USED BY THE DESIGN PROFESSIONAL (APPENDIX
B)
ABC Form B-1: TRANSMITTAL OF PLANS AND/OR
SPECIFICATIONS
See Chapter 3, Page 3 - 2
ABC Form B-2: AGREEMENT BETWEEN OWNER AND
ARCHITECT
Prepared by the design professional (using ABC Form B-3,
"CHECKLIST"; submission of draft to AGENCY/DEPT.
and ABC before finalizing is
recommended.
See Chapter 4
ABC Form B-3:
CHECKLIST FOR PREPARATION OF AGREEMENT
BETWEEN OWNER AND ARCHITECT
Submitted with O/A Agreement. See Chapter 4, Page 4 - 8
ABC Form B-4:
AMENDMENT TO AGREEMENT BETWEEN OWNER AND
ARCHITECT
Signing parties are the same as for the O/A Agreement
ABC Form B-5: SAMPLE ARCHITECT'S STATEMENT FOR
SERVICES
May be typed or input for computer generation, but do not alter
the
information, sequence, and format of the sample form.
See Chapter 4, Page 4 - 9
ABC Form B-6: CERTIFIED TABULATION OF BIDS
(Sample)
"Sample" defines general information required, but should be
modified to facilitate project-specific bid requirements.
Submitted with Contract and Bonds.
See Chapter 6, Page 6 - 4
ABC Form B-7:
CHECKLIST FOR PREPARATION/APPROVAL OF CONTRACT
AND BONDS
Submitted with Contract and Bonds. See Chapter 7, Page 7 - 4
ABC Form B-8:
PRE-CONSTRUCTION CONFERENCE CHECKLIST
See Chapter 8, Page 8 - 3
ABC Form B-9:
PROJECT DATA FORM
PREPARED BY THE DESIGN PROFESSIONAL See Chapter 7,
Page 7-5
ABC Form
B-10: STATEMENT OF FIELD OBSERVATIONS
See Chapter 8, Page 8 - 3
ABC Form B-11:
CHANGE ORDER JUSTIFICATION
See Chapter 7, Page 7 - 11
ABC Form B-12:
CHANGE ORDER CHECKLIST
See Chapter 7, Page 7 - 11
ABC Form B-13:
FINAL PAYMENT CHECKLIST & TRANSMITTAL
See Chapter 7, Page 7 - 10
II. ABC UNIFORM DOCUMENTS and STANDARD FORMS
to be INCLUDED in the PROJECT MANUAL ( APPENDIX C):
ABC Form C-1:
SAMPLE ADVERTISEMENT FOR BIDS
PREPARED BY THE DESIGN PROFESSIONAL. Should be
retyped and otherwise modified to present additional
project-specific information necessary to
legally
describe the solicitation; however, the language and format of the
standard document is to be closely followed.
See Chapter 5, Page 5 - 2, and Chapter 6, Page 6 - 2.
ABC Form C-2:
INSTRUCTIONS TO BIDDERS
May be supplemented with project-specific instructions.
See Chapter 5, Page 5 - 3
ABC Form C-3:
PROPOSAL FORM
May be modified to facilitate project-specific proposal
requirements. All information which would be common to all
bidders should be inserted in the appropriate spaces. See
Chapter 5, Page 5 - 3
ABC Form C-4:
FORM OF BID BOND
See Chapter 5, Page 5 - 3; also see Chapter 6, Page 6 - 5
(Return of Bid Security)
ABC Form C-5:
CONSTRUCTION CONTRACT
PREPARED BY THE DESIGN PROFESSIONAL; submission of
draft to ABC and AGENCY/DEPT. before finalizing is
recommended.
See Chapter 5, Page 5 - 3, and Chapter 7, Page 7 - 4
ABC Form C-6:
PERFORMANCE BOND
See Chapter 5, Page 5 - 3
ABC Form C-7: PAYMENT BOND
See Chapter 5, Page 5 - 3
ABC Form C-8:
GENERAL CONDITIONS OF THE CONTRACT
May be supplemented with
project-specific provisions.
See Chapter 5, Page 5 - 4
ABC Form C-9:
GENERAL CONTRACTOR'S ROOFING GUARANTEE
Note: This is a 5-year guarantee
signed by the General
Contractor.
See Chapter 5, Pages 5 - 4 and 5 - 7
ABC Form C-10: APPLICATION AND
CERTIFICATE FOR PAYMENT
May be retyped or input for computer generation as long
as the
information,
sequence, and format of the standard form is not
altered. Optional ABC Forms C-10(SHORT) & C-10(LONG) may
used as appropriate. See
Chapter 5, Page 5 - 4 and Chapter 7,
Page 7 - 6 and 7 - 8.
ABC Form C-11: PROGRESS SCHEDULE AND REPORT
Standard form is minimum
bar chart information to be reported
monthly with Application for Payment for projects with
duration
exceeding 60 days; large, complex projects may warrant CPM
or other scheduling and reporting methods.
See Chapter 5, Page 5 - 4 and Chapter
7, Page 7 - 7
ABC Form C-12:
CONTRACT CHANGE ORDER
PREPARED BY THE DESIGN PROFESSIONAL. Signing
parties are the same as for the Contract, PLUS
CONSENT OF
SURETY IS REQUIRED.
See Chapter 5, Page 5 - 4, and Chapter 7, Page 7 - 10.
ABC Form C-13: CERTIFICATE OF SUBSTANTIAL
COMPLETION
PREPARED BY THE DESIGN PROFESSIONAL.
See Chapter 5, Page 5 - 4, Chapter 7, Page 7 - 14, and
Chapter 8, Page 8 - 6
ABC Form C-14: FORM OF ADVERTISEMENT OF COMPLETION
PREPARED BY THE CONTRACTOR
See Chapter 5, Page 5 - 5, and Chapter 7, Page 7 - 14
ABC Form C-15: DETAIL OF PROJECT SIGN
Supplements the "Project Sign" provision of the General
Conditions of the Contract. The requirement for a
Project Sign
may be waived for projects of less than $100,000. Only
the
ABC may waive this requirement under other conditions.
See
Chapter 5, Page 5 - 5
III. TYPICAL DOCUMENT PROCESSING FOR STATE
AGENCY AND DEPARTMENT PROJECTS
Authorities are similar, but may vary
according to Authority
A. PROJECT DEVELOPMENT TO EXECUTION OF OWNER-ARCHITECT AGREEMENT
1. STATE AGENCY OR DEPARTMENT
a. DEFINES SCOPE & BUDGET OF PROJECT AND OBTAINS
FUNDING
b. OPTIONAL - FURNISH PROJECT
INFORMATION TO ABC FOR ADVERTISEMENT FOR THE SERVICES OF A
DESIGN PROFESSIONAL.
2. ALABAMA BUILDING COMMISSION
a. PROJECT FILE ESTABLISHED
b. ADVERTISES FOR SERVICES OF DESIGN PROFESSIONAL
c. ADVERTISEMENT DIRECTS RESPONSES TO BE
ADDRESSED TO STATE AGENCY or DEPT.
3. STATE AGENCY OR DEPARTMENT
a. SELECTS DESIGN PROFESSIONAL & NEGOTIATES TERMS OF
AGREEMENT
b. AWARDS AGREEMENT FOR DESIGN PROFESSIONAL SERVICES
4. DESIGN PROFESSIONAL
a. USING "CHECKLIST" PREPARES & EXECUTES O/A
AGREEMENT
b. DELIVERS SIX (6) COPIES OF O/A AGREEMENT
TO STATE AGENCY/DEPT. FOR ACCEPTANCE AND FORWARDING TO ABC
5. STATE AGENCY OR DEPARTMENT
a. REVIEWS O/A AGREEMENT AND "CHECKLIST"
b. EXECUTES SIX (6) COPIES OF O/A AGREEMENT
c. SUBMITS O/A AGREEMENT TO LEGISLATIVE
OVERSIGHT COMMITTEE FOR REVIEW AND APPROVAL
NOTE: If Review by the Legislative Oversight
Committee is not required, six (6) executed copies of the O/A Agreement
are forwarded to the ABC.
6. LEGISLATIVE OVERSIGHT COMMITTEE
AFTER REVIEW AND APPROVAL, FORWARDS O/A
AGREEMENT TO GOVERNOR'S OFFICE OR FINANCE DIRECTOR AS DICTATED BY
CURRENT POLICY
7. GOVERNOR AND FINANCE DIRECTOR
a. O/A AGREEMENT REVIEWED AND APPROVED BY LEGAL STAFF
b. GOVERNOR APPROVES O/A AGREEMENT WITH SIGNATURE
c. O/A AGREEMENT FORWARDED TO STATE AGENCY OR
DEPARTMENT
8. STATE AGENCY OR DEPARTMENT
FORWARDS SIX (6) COPIES OF EXECUTED AND
APPROVED O/A AGREEMENT TO ABC
9. ALABAMA BUILDING COMMISSION
a. REVIEWS O/A AGREEMENT FOR COMPLETENESS AND
CORRECTNESS
b. APPROVES O/A AGREEMENT
c. DISTRIBUTES FULLY EXECUTED O/A AGREEMENT
TO STATE AGENCY/DEPT., DESIGN PROFESSIONAL, AND FILE
B. DESIGN DOCUMENTS TO BID OF CONSTRUCTION CONTRACT
1. DESIGN PROFESSIONAL
a. PREPARES DESIGN-BID DOCUMENTS (SCHEMATIC)
(PRELIMINARY) (FINAL)
b. REVIEWS EACH LEVEL OF DESIGN WITH STATE
AGENCY/DEPT. FOR APPROVAL PER O/A AGREEMENT
c. SUBMITS EACH LEVEL OF DESIGN DOCUMENTS TO
ABC FOR REVIEW AND APPROVAL
d. SUBMITS COPY OF FINAL DESIGN TO OTHER
REVIEWING AUTHORITIES (HEALTH DEPT., etc.) CONCURRENTLY WITH
SUBMISSION TO ABC
2. ALABAMA BUILDING COMMISSION
a. REVIEWS EACH LEVEL OF DESIGN-BID DOCUMENTS
FOR COMPLIANCE WITH BUILDING CODES AND ABC REQUIREMENTS
b. CONFIRMS APPROVAL OR REJECTION OF
SUBMITTAL WITH A "PROJECT COMMENT LETTER" TO THE DESIGN
PROFESSIONAL AND STATE AGENCY/ DEPT.
c. RETAINS SCHEMATIC AND PRELIMINARY
SUBMISSIONS UNTIL FINAL SUBMISSION IS APPROVED: RETAINS APPROVED
FINAL SUBMISSION AS A PART OF THE PROJECT RECORD
3. DESIGN PROFESSIONAL
a. ADDRESSES ABC's REVIEW COMMENTS OF EACH
SUBMISSION LEVEL, ADVANCING TO THE NEXT LEVEL OF DESIGN UNTIL
APPROVAL OF FINAL SUBMISSION IS OBTAINED
b. UPON OBTAINING APPROVAL OF FINAL
SUBMISSION, PUBLISHES "ADVERTISEMENT FOR BIDS"
c. AT ADVERTISED TIME, RECEIVES AND OPENS
BIDS PUBLICLY WITH STATE AGENCY/DEPT.
d. PREPARES AND CERTIFIES TABULATION OF BIDS,
PROVIDING A COPY OF THE TABULATION TO THE STATE AGENCY/DEPT. AND
THE ABC
C. AWARD OF CONTRACT, EXECUTION & APPROVAL OF
CONTRACT, AND NOTICE TO PROCEED
1. STATE AGENCY OR DEPARTMENT
a. EVALUATES BIDS RELATIVE TO FUNDS AVAILABLE
b. DETERMINES LOWEST RESPONSIBLE AND RESPONSIVE
BIDDER
c. ISSUES NOTICE OF AWARD TO LOWEST RESPONSIBLE AND
RESPONSIVE BIDDER
2. DESIGN PROFESSIONAL
a. PREPARES CONTRACT USING "CHECKLIST"
(SHOULD OBTAIN APPROVAL OF "DRAFT" FROM ABC & STATE AGENCY/DEPT.
BEFORE FINALIZING)
b. DELIVERS SIX (6) COPIES OF CONTRACT TO CONTRACTOR
3. CONTRACTOR
a. OBTAINS BONDS AND EXECUTES CONTRACT
b. RETURNS SIX (6) COPIES OF EXECUTED
CONTRACT WITH BONDS TO DESIGN PROFESSIONAL
4. DESIGN PROFESSIONAL
a. CHECKS CONTRACT & BONDS FOR COMPLETENESS
b. FORWARDS SIX (6) COPIES OF CONTRACT &
BONDS TO STATE AGENCY/DEPT.
5. STATE AGENCY OR DEPARTMENT
a. REVIEWS AND EXECUTES CONTRACT
b. FORWARDS SIX (6) COPIES OF CONTRACT & BONDS TO
ABC
6. ALABAMA BUILDING COMMISSION
a. VERIFIES COMPLETENESS AND CORRECTNESS OF
CONTRACT & BONDS
b. APPROVES CONTRACT & BONDS
c. FORWARDS SIX (6) COPIES OF CONTRACT AND BONDS TO
GOVERNOR'S OFFICE
7. GOVERNOR'S OFFICE
a. FINANCE LEGAL REVIEWS AND APPROVES CONTRACT &
BONDS
b. GOVERNOR'S LEGAL OFFICE REVIEWS AND
APPROVES CONTRACT & BONDS AND GOVERNOR APPROVES CONTRACT
c. FULLY EXECUTED CONTRACT & BONDS RETURNED
TO ABC
8. ALABAMA BUILDING COMMISSION
a. DISTRIBUTES FULLY EXECUTED CONTRACT WITH
BONDS TO CONTRACTOR, STATE AGENCY/DEPT., AND DESIGN PROFESSIONAL
b. ISSUES "NOTICE TO PROCEED" WITH CONTRACT &
BONDS
c. WITH NTP FURNISHES CONTRACTOR WITH
"CONTRACTOR'S CHECKLIST" PROVIDING INSTRUCTIONS AND STANDARD
FORMS FOR SPECIFIC START-UP REQUIREMENTS
9. CONTRACTOR
a. SIGNS AND RETURNS COPY OF NTP TO ABC
b. BEGINS SUBMISSION OF START-UP DOCUMENTS TO
DESIGN PROFESSIONAL
c. SUBMITS CERTIFICATE OF INSURANCE FOR
REQUIRED COVERAGE TO DESIGN PROFESSIONAL
d. UPON APPROVAL OF CERTIFICATE OF INSURANCE,
BEGINS WORK ON SITE
D. AMENDMENTS TO THE O/A AGREEMENT AND CHANGE ORDERS
TO THE CONSTRUCTION CONTRACT FOLLOW THE SAME ROUTING
FOR REVIEW, APPROVAL, AND EXECUTION AS THE AGREEMENT OR CONTRACT
E. DESIGN PROFESSIONAL'S STATEMENTS FOR SERVICES AND CONTRACTOR'S APPLICATIONS FOR PAYMENT
1. DESIGN PROFESSIONAL -
APPROVES & FORWARDS TO STATE AGENCY/DEPT.
2. STATE AGENCY/DEPT. -
APPROVES & FORWARDS TO ABC
3. ALABAMA BUILDING COMMISSION
- APPROVES & RETURNS TO STATE AGENCY/DEPT.
4. STATE AGENCY/DEPT . -
PREPARES VOUCHER, ISSUES PAYMENT, AND DISTRIBUTES COPIES OF PAID
STATEMENT OR APPLICATION TO DESIGN PROFESSIONAL AND/OR ABC
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